Bulk action editing in Moodle

Bulk actions provide a streamlined way to manage multiple items simultaneously within a subject site. They allow educators to select activities, resources and sections, then apply a single action across all selected items. The types of actions available include:

• configuring availability and access settings
• duplicating
• deleting
• moving items to a different location within the subject site

Why

Bulk actions in Moodle reduce the time spent on repetitive tasks by enabling edits to multiple items simultaneously, rather than adjusting each activity or section individually. This helps maintain consistent scaffolding, sequencing, availability settings and a clearer overall organisation throughout a subject site.

For example, an educator who has completed their preparation for one Module can use bulk actions to replicate required activities, resources, and text and media areas to serve as templates for later modules. The educator can use bulk availability settings to hide them from students until revisions are complete.

By simplifying routine administrative tasks, bulk actions free up time for educators to focus on higher-value aspects of learning and teaching, such as refining content, providing feedback or supporting students directly. Bulk editing tools also help ensure that changes can be made quickly and accurately, reducing the likelihood of errors and contributing to a more accessible and well-organised learning environment.

How?

To access Bulk actions in Moodle:

1. Ensure Edit mode is on. 
   
2. Click the Bulk actions button in the top right of your subject site.
   
3. Checkboxes will appear beside all sections, activities and resources. The Bulk actions menu will appear in the bottom left of the window and will remain visible as you navigate the site.
   
4. Click the checkbox next to all items you would like to edit. 
   
   Note: Selecting a section will automatically select all activities and resources contained within it. Always review your selections before confirming any changes.
5. Choose the relevant action from the available options in the Bulk actions menu. Each action opens its own configuration or confirmation window, outlined below:
   
   
   • Availability: A quick settings menu will appear with the relevant options. Set availability to match your preferences, then click the Apply button. 
     
     Note: For further guidance, see the Hiding activities and resources from students L&T Hub article. 
   • Duplicate: The activity or resource will be copied without requiring further confirmation. Each duplicate will appear directly beneath its original. 
     
     
   • Move: A pop-up window will appear with a condensed list of contents for the subject site. Double-click the item above the desired destination to move your selected items underneath. Sections can be expanded if required. 
     
     
   • Delete: A pop-up window will appear requesting confirmation that you would like to delete the selected items. Check your selections carefully, then click the Delete button.
     
     
6. Select the Close bulk actions button from the menu when you have finishing making edits.

Your Bulk actions are now complete, and you may continue managing your subject site as usual.